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Internal Fuel Billing Specialist


Summary:
This position works in a team environment and reports to the Fuel manager supporting the Accounting and Supply departments in daily operational functions. This position is responsible for quick and accurate data/10-key entry, analysis and reconciliation of fuel inventories, fuel/freight invoices, and vendor payments.
ESSENTIAL DUTIES AND Responsibilities:
Reconcile vendor fuel and freight invoices.
Quick, accurate data entry of company owned fuel BOL's.
Analyze, research and correct, pricing, quantity and delivery discrepancies.
Develop and maintain relationships with vendors and internal customers.
Batch invoices for processing.
Process and record vendor initiated EFT payments.
Interface with related departments to resolve issues effecting data flow.
Regular correspondence with internal and external customers.
Timely reconciliation of Retail, Cardlock and Bulk Plant inventories.
Sort and distribute driver paperwork on a daily basis
GENERAL Responsibilities:
Provides all guests with prompt and courteous service.
Perform specific tasks as assigned by Supervisor.
Give high attention to detail.
Promote and support company image standards.
Stay familiar with the Company Handbook and Company Policies.
Communicate effectively with team members in other departments to resolve problems and provide information as needed.
Work in a safe manner at all times and report all accidents immediately, complying with Company safety manual at all times.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be capable of performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or
Experience:
College degree not required but preferred. Two (2) years of related experience/other education and/or experience may be considered as a substitute. Accounting experience preferred but not required. Internal billing/invoicing experience preferred.
LANGUAGE and/or COMMUNICATION SKILLS: Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write simple correspondence. Ability to read and comprehend instructions as well as procedural manuals. Ability to effectively present information in one-on-one and small group situations to guests and other team members. Ability to communicate with Company personnel using the intercom, voice-mail and e-mail systems.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in order to carry out routine tasks in relation to the essential duties of the position. Ability to reconcile accurately.
COMPUTER SKILLS: Ability to operate a personal computer with a general understanding of file management and Microsoft Office Suite software. 10-key by touch. Explorer and Chrome web browsers. SalesForce Chatter use a plus but not required. Gmail and Google apps use required.
REASONING ABILITY: Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to employ abstract thinking and learn and apply new concepts quickly.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. While performing the duties of this job, the team member is regularly required to stand and talk or hear. The team member frequently is required to walk. The team member is occasionally required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The team member must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Must be able to examine documents, reports and other data in either hard copy or electronic form.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. The office is a corporate setting with cubicles and common areas. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties, according to ADA Compliance. While performing the duties of this job, the team member rarely works in high or precarious places. The noise level in the work environment is usually moderate to low.


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